202254

Students were enrolled in courses for different subterms: Summer Extended (SE), Summer 1 (S1), and Summer 2 (S2). When the begin date was changed for one or more students in the SE term, the Collect Report Data process for the AR Term PUB State Report only showed students in the S2 Registration term.

204966

Data collected with the AR STUDENT EOT IND snapshot did not produce the correct high school code for various scenarios with different CEEB codes.

206224

The AR STUDENT EOT IND snapshot for students with both undergraduate and graduate rows in the stud_term_sum_div did not show hours or GPA for the graduate division in the Maintain window or the output file.

208457

In the OK UDS Degree Conferred snapshot > Maintain Snapshot Data, changes to the Student and Student Details tabs didn't prompt the user to save if they navigated from the tabs without saving.

RN11333

When an OK 500MISC snapshot was created with a claim number greater than 2147483648, the web import file for that snapshot ID was blank.

178860

Instructors whose courses were cancelled still showed up in the TX CBM008 snapshot, which generated an error from the state.

195963

For CBM004 and CBM008 snapshots for the same current and prior terms, the flex courses that ended within the prior term were included in the CBM004 snapshot and not in the CBM008 snapshot. The state requested that CBM008 also include the faculty for the courses listed in the CBM004.

204290

The TX CBM004 - CTC Snapshot for courses marked with a State Location Code 'A' - Auxiliary Location printed Zip codes in Item #12B in the Student Detail tab.

207049

The ID Number column for existing rows could be edited from the Maintain Snapshot Data Detail tab in the CBM009 CTC Report.

RN9603

The export to Excel was not working on the TX CTC CBM002 or the CBM00S.

195476

AR STUDENT IND  - Students in courses that were not to be reported could be included in the report.

196519

AR STUDENT IND  - The Total Credit Hours was incorrectly including hours from courses that were not be reported in the report.

196783

AR STUDENT EOT IND - If the high school code is unknown, it should be reported either as XX9999 (where XX is the state) or 999999 if the state is unknown.

197356

AR STUDENT EOT IND - A change in Microsoft SQL Server 2016 affected the way the data collection logic worked, resulting in a database error.

173482

On the Maintain Snapshot window for the OK OTRS YEARLY report, deleting rows would fail and cause an error.

177974

On the Maintain Snapshot window, the OK OTRS YEARLY state report period begin date and period end date values did not display.

201240

Oklahoma Open Book Report needed to have the Warrant number changed to start with 2 plus zeros.

195985

CBM001 was not excluding students who took only courses that were cancelled, resulting in a mismatch between CBM001 and CBM004.

198140

Students who have dropped or withdrawn were incorrectly included in the End of Course Enrollment (Item #14).

198200

The CTCCBM00C Continuing Education Course Type entry was a duplicate of CTCCBM00C Course Type.

198211

CBM00A and CBM00C - If the user tried to delete a row from the Courses or Students tab without first deleting the corresponding Detail rows, they got a database error.

200290

The CBM00A output file was displaying Y/N values for Non-disclosure instead of a 0 or 2.

201023

CBM00A - Dropped courses were being included in the list of courses used to calculate the student's Contact Hour Load.

180415

When deleting a snapshot in the State Reporting Snapshots window where multiple snapshots exist with the same date and time, the wrong snapshot information could be deleted. A snapshot number has been added to the list of snapshots so the correct snapshot is now deleted.

191808

Even when the snapshot was locked the data in the Snapshot Data window was still editable.

191769

In the State Reporting Snapshot Maintain Snapshot window for the AR Perkins II Report, the columns ID, Student Name and Student ID were not displayed as disabled.

192191

AR State Term reports Registration tab information did not successfully export to Excel.

191299

The age was not always calculated correctly In the Graduated Student reports for public and private institutions.

194762

AR Public Term Report needed to include spaces for fields following "Contract Salary" for summer submissions.

195089

In the past, all data was being reported and was then ignored by the state processing system. With the new AHEIS system and layouts, spaces are now required instead of being optional.

195193

The College ID value was formatted with leading zeros.

196616

Arkansas Independent schools were not able to see the AASIS and Contract reports in the State Report Filing Wizard.

193230

The Oklahoma Open Books State Report returned errors due to position status.

171800

When a new snapshot was created that did not retrieve data, it did not automatically appear in the left-hand side of the State Reporting Snapshot window until the Retrieve button was clicked again.

171800

When a new snapshot was created that did not retrieve data, it did not automatically appear in the left-hand side of the State Reporting Snapshot window until the Retrieve button was clicked again.

174278

When a test did not have a score or the test code was not mapped, the test was reported as a '9' and the test score as all zeros on the Term Public (Student) report.

175196

When generating the Student Independent snapshot, Total Credit hours used Term Hours Attempted, which wasn't filled in until grades were entered. Extra off-schedule rows also appeared.

176827

Degrees with dates prior to the snapshot begin date were included in the Independent Graduated Student report snapshot. The data collection logic was updated to only include degrees with date degree conferred between the snapshot begin and end date.

187119

A database error occurred when generating the AR Public Term report snapshot for summer if the Year and Term codes were the same with differing subterms.

183986

The Arkansas Independent Student End of Term report snapshot created extra off-schedule rows in a term for students that had not taken off-schedule courses.

188061

CTE Assessment Code was not included in the Perkins II report collection.

189518

In the Arkansas Graduated Student reports for both public and private institutions, the age did not always calculate correctly.

164356

Employee rows can now be added and updated to OK OTRS Monthly snapshot (Maintain Snapshot Data window, OTRS Adjusted Monthly tab).

175893

Salary cents were not included in the OK State New Hire report.

178177

When opening a previously collected OTRS Monthly state report snapshot, the previously defined parameters did not appear.

168502

When a new employee was reported with an RE New Member contribution for 3 months in the TRS RP report, the Federal/Grant, Educational General and Non-educational General column amounts should have been zero. The logic has was updated to only report the RE New Member contribution and not the other categories for new employees.

174876

If information (other than TRS Position Code) about an employee's position changed from one reported snapshot to a new snapshot in the TRS report, the changes do not show up on the ED45.

175937

The Total Hours Attempted in the FADB report now excludes Dropped courses and includes Transfer courses in the count.

176155

A mismatch between CBM002 Items #20/#24 (Math), #40/#44 (Reading), and #60/#64 (Writing) for the EOUT TSI Student Status area status codes has been corrected.

178634

Error message appeared when the option to add a row was unavailable with multiple CBM reports.

176968

Student and Parent AGI were incorrectly reported in the FADB report.

177952

The default data for Selective Service, Exempt has been corrected (Institutional Reporting Definitions, TX THECB, THECB Grants and Special Programs, FADB Report, Selective Service field).

178390

The CBM002 export view has been updated to report a 0 for the ABE score if the associated TSI score was above the cutoff threshold.

179244

The FADB field now uses logic consistent with how the CBM001 report populates the same Transfer In or First Time in College data. THECB reconciles FADB student data against CBM report data and so this should resolve any unexpected conflicts. Plus, the previous logic may have caused issues where not all students identified to be reported were successfully calculated with FADB data as expected. This was due to the presence of multiple schools being assigned to the same Org Code.

179320

The Ministry Related field In the TX FADB report was set to 1 (Yes) when it should have been 0 (No).

179770

Texas State Reporting licensed customers were not able to customize the advising worksheet.

180272

Mismatch between CBM002 Items #20/#24 (Math), #40/#44 (Reading), and #60/#64 (Writing). Not all TSI Student Status area status codes were evaluated for the different items.

140028

When a snapshot was deleted, the  warning message referred to Student data even if the data was about employees, etc. The warning message has be modified to be more generic.

158406

In several of the state reporting reports, the Maintain Snapshot Data window allowed the editing of data even when the snapshot was locked. Locked snapshots are no longer editable.

158444

If the Vendor FEIN starts with zero, the leading zero was not appearing on the Vendor Load report. Now the leading zero appears on the Vendor tab and the process makes sure it is prefixed as needed on the Vendor Load report and output file.

163856

A database error occurred during the data collection when an hourly employee was paid from multiple accounts with different pay rates. The system now uses the pay rate from the timecard for the position with the lowest pay sequence number.

163904

When zip code information was deleted for previously reported employees, the TRS ED snapshot for that employee showed no information.

164005

TX TRS ED report- When an address was changed, not all address fields were filled in as required for the report. Now, If any address fields have changed data, all address fields that have data will display, including the ones that were changed and any others that contain data.

164366

TX TRS RP report- When an employee had multiple TRS position codes, the MC, SC & NM benefit amounts were split between the TRS position codes incorrectly. This has been corrected.

167404

When payroll is run more than once per month and an additional position is added between payruns with the same position code as another current position, a database error was generated. A change to the alternate key of the IR_TX_TRSTM_POS_CONTRACT_DATA which is filled during the snapshot data collection solved the problem.

155188

The wrong degree was being populated for the E12 - 12-month Enrollment and C - Completions IPEDS reports. The logic now looks at the snapshot date range instead of one specific date.

156373

The IPEDS Completions report incorrectly calculated students' ages using the report date when the award date should have been used.

148749

ADHE Student Term Report - State Enrollment Status was not populating correctly.

139758

OK OESC Unemployment Report - Snapshot process needed to prompt for the state tax unemployment limit and unemployment tax rate and use those in the calculations. These parameters were added to the Snapshot Criteria window for this report code and default with the limit that has been entered on the Tax Table and the rate entered on Benefits Control for the snapshot benefit code. Snapshot data is collected into a new table (STRPT_OK_OESC_UNEMP_DATA) from which the file is generated.  The view (STRPT_OK_OESC_UNEMP_EXPORT_V) that generates the file was also modified to pull from the new table.

159402

OK New Hire report - The State of Hire was incorrectly coming from the employee address. This was changed to default to Oklahoma.

159549

OK UDS Professional Staff report - Citizenship Status was being reported with C, R, N values instead of the 1, 2, 3 values that needed to be reported.

143902

TX TRS ED20 and ED25 - Address changes were being reported even if they had previously been reported. Data collection logic was changed for identifying which data needed to be reported for a new employee or if a data item had changed.

146244

TX FADB report - EXP_FAMILY_CONT_9MO (#37) and EXP_FAMILY_CONT (#27) required 7 nines when students did not have a valid NEED_ANALYSIS instead of the 6 nines previously populated in the report file.

147578

TX FADB report - Ministry Related Degree (#56) previously populated with ‘N’ values instead of 0.

147582

TX FADB report - Categorical Aid (#49) was not populating the calculated amount.

147585

TX FADB report - When a student did not file a FAFSA/TASFA, the report only populated 6 nines on the report file in their record. STUDENT_AGI (#6) and PARENT_AGI (#7) report items were expanded to support a 7 digit value when required.

147712

TX FADB report - Semester Initial State Grant Award (#57) was not calculating.

153772

TX TRS RP20 report - Person and position did not appear in the snapshot when there was a second salary history row with an effective date prior to the end of the reporting period. The joins in the snapshot data collection were changed to use the timecard sal_rvw_seq row that was in place when the payroll was run.

154576

TX FADB report - The gross disbursement amount calculation for report items Direct PLUS (#85), Direct Subsidized (#86), and Direct Unsubsidized (#88) reported some loans incorrectly. The calculation was modified to include only the eligible disbursements.

154712

TX FADB report - Error messages appeared when values in the snapshot data tabs were updated and saved due to a problem with the Selective Service Registration drop-down.

155413

TXCBM00S - When Ed Success Levels of 7 & 8 were both applied to a catalog course, the course appeared twice in the report.

156087

TX FADB report - The Enrollment Status (#42) incorrectly evaluated the credit hour ranges to determine status.

156089

TX FADB Report - The three Tuition & Fees fields (#107-Fall, #108-Spring, #109-Summer) were still reducing the total charged by any allocated tuition exemptions/waivers processed via Accounts Receivable. The calculation logic was updated to reflect logic we provided in the workaround provided for Report Cycle 1 and will now reflect the eligible tuition & fees charged.

156096

TX FADB Report -  The TEOG Award Type (#70) and TEOG SAP Status (#111) was not being added to the snapshot for TEOG Recipients.

159403

TX CBM002 - The ABE scores (items 80, 81, and 82) were not being populated on the snapshot.

163856

A database error occurred during the data collection when an hourly employee was paid from multiple accounts with different pay rates. The system now uses the pay rate from the timecard for the position with the lowest pay sequence number.

163904

When zip code information was deleted for previously reported employees, the TRS ED snapshot for that employee showed no information.

148060

When running the ADHE End of Term, the existing snapshot data was deleted and all of the data was recollected. This could cause a mismatch in the sequence numbers that were reported to ADHE.

120726

In the Associate Benefits with Retirement Eligible Compensation window, users were receiving an error when adding and deleting an associated record in the same window session.

121048

In the Benefits Control window, it was possible to mark more than one benefit as both a retirement benefit and included in retirement compensation. Validation was added to the Header tab to warn the user when a fringe benefit that was already included in retirement compensation was marked as a retirement benefit.

123344

In the Organizational Position window, users were unable to delete a position with Oklahoma-specific data.

145058

In the Calendar Year Tax report, the incorrect county code displayed.

145062

In the Calendar Year Tax report, tags had the incorrect case and tax numbers included the leading zeros.

147478

The following changes were made: processing was changed to use the sum of gross pay instead of base pay; processing now works with negative gross pay which can occur when a void has been done after the payroll has been submitted; country description now trims J1 Desktop value to a max of 40 characters.

147885

When auxiliary checks with fund code 723 were processed, the Misc Claims report had the wrong warrant type and warrant number.

151239

The data collection process for UDS Term Student reporting was collecting all students with Candidacy data in the report. We now exclude any student that is not in either the Undergraduate or Graduate division as defined on the candidacy record. The new logic will look at the IPEDS Division column in the Division Definition window and include only the Undergraduate and Graduate students.

139756

If the database was not set to auto trim trailing spaces, Source and Destination Org Codes need to be trimmed of trailing spaces, Functional Acknowledgement Needed values should be 0 or 1, and Courses are repeated because of a missing join.

145387

The EPUB TSI codes were being referenced inconsistently, resulting in code mismatches between items #20 and #24.

145214

In the FADB report, the three Total Tuition and Mandatory Fees fields, including, #107-for Fall, #108-for Spring, and #109-for Summer, were calculated incorrectly. We were erroneously including Open Items allocations and Tuition Exemptions which would reduce the original charge amounts.  Our calculation would then further reduce the amount based on any TX tuition exemptions we were reporting as we understood THECB to indicate that tuition and fees should be reduced by those. THECB has clarified that they want the amount of tuition and fees to not be reduced by any state tuition exemptions received. Our calculation has been corrected to now report each student's tuition and fees charged.

146225

In the FADB report, the Three Attempted Hours field may not have populated. The FADB report now collects attempted hours for students based on the hours in student course history for each Jenzabar term that maps to the state defined term in the FADB Terms Institutional Reporting Definition. It will include any hours for courses with a transaction status of current or history and with credit types that are not excluded from Part-Time/Full-Time. We will no longer collect hours from PowerFAIDS since all students reported on the FADB report may not have a record there.

146243

The FADB Report now executes with improved efficiency.

146248

The four SAP Status fields now populate as expected for students that receive on of these funds. The four fields include TXGR SAP Status (#110), TEOG SAP Status (#111), TEG SAP Status (#112), and TOP TEN SAP Status (#113).

146252

In the FADB report, several drop-downs in the Maintain Snapshot Data window were displaying multiple rows for the same code.

146253

In the FADB report, the Maintain Snapshot Data window was showing incorrect values in the drop-down choices for field 70 TEOG Award Type.

146350

If an employee's position start date was changed between the pay run and when TRS reports were run to a date after the reporting month the position was not being included.

146703

The Program Level (#22) now checks the student's degree history archive record prior to or on the census date of the earliest term a student attends in the award year selected instead of the start date. Additionally, program level will be set to blank if no degree history archive record can be found for the student before or on the census date of the earliest term a student attends in the award year selected. Previously, such records were set to 0, which indicates a student is non-degree seeking. Setting program level to blank allows schools to clearly know which records have some data issue that requires review.

147711

In the FADB report, the Justification and Hardship fields were not populated when data was set in the Scholarship Recipient table for multiple years.

147714

In the FADB report, the TASFA Date was not being reported correctly.

147590

A new ATHLETIC State Fund Code is now available and needs to be assigned to each financial aid fund that needs to be counted in the Athletic Scholarship (#64) field. A workaround for the First Report Cycle required schools to create their own ATHLETIC state fund code and to update the field via a script. We recommend you delete your local ATHLETIC state fund code and assign the new default ATHLETIC state fund code to your funds.

147686

In the FADB report the Classification field (#33) was not set correctly.

150137

The EDI transcript file generated from J1 Desktop could not be opened with the Quick n Easy utility. This was caused by having the Override Institution code OS in a Session N1 name line without institution name or code for local Sessions.